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Gathering Waters Charter School - Job Description

Title: Business Manager

Reports to: School Principal

Position & Scope:

The Business Manager is responsible for leading the school’s financial, human resources, and facilities workflow. They will work, under the direction of the School Principal, on administrative matters, including but not limited to; budget setting and management, processing of payables and receivables, reporting and compliance, payroll, human resources management, vendor management, and facilities oversight.

Primary Roles & Responsibilities:

● Leads the development of the annual school operating budget.
● Maintains cash flow reporting and reporting of monthly financial results to appropriate Board of Trustees Committees and other entities as needed.
● Monitors, on an ongoing basis, expenditures and revenues, making recommendations to the School Principal and Finance Committee as needed.
● Manages Accounts Payable: Works with accounting firm to process and code payments to vendors and suppliers, issue checks, and distribute payments.
● Manages employee personnel files and works with the School Principal to establish and maintain employment agreements and internal employee check-lists (credentialing, required professional development etc.).
● Manages and processes biweekly payroll
● Manages Accounts Receivable: Receives and codes income and prepares deposits for the General Fund/Operating Account.
● Works with the School Principal and Office Managers to ensure that state and federal forms are completed in a timely and accurate manner.
● Works with the administrator to ensure that all professional development requirements are in compliance with state and federal standards.
● Attends pertinent business meetings and training sessions offered by the Department of Education
● Manages all vendor relations associated with finance, facilities, and human resources. ● Manages the school’s Maintenance Coordinator, including workflow, coaching, and performance review.
● Collaborates with the School Principal and Board of Trustees on lease agreements and landlord relations.
● Performs minor maintenance and repairs as needed.
● Identifies and prepares facilities for necessary inspections. Works with inspecting agencies to correct defects and ensure compliance.
● Participates in Governance and Committee work, including but not limited to: Finance Committee, Human Resources Committee, Facilities & Safety Committee, Fundraising Committee, and Board of Trustees meetings.
● Administers federal, state, and nonprofit grants in which the school participates.
● Other duties as assigned

Qualifications for Business Manager include:

● Exceptional organizational and multitasking skills.
● Experience with state public school reporting requirements or a willingness to learn
● Able to work in a timely, accurate, and efficient manner.
● Highly effective communication and interpersonal skills.
● Ability to act professionally and diplomatically with students, parents, teachers, and other school staff.
● Ability to ensure confidentiality with financial records, human resource records and filings, and other confidential information.
● Proficiency in MS Office, Google Workspace, and other computer skills necessary to provide minor onsite support and interface with IT services vendor
● Experience with payroll operations and benefits administration.
● Experience with student information systems or database software, ideally with the Rediker student information system.
● Commitment to the school’s mission and familiarity with Waldorf philosophy and practices.
● Recommendation - CBO training within 18 months
● Preferred - 5 years’ experience in payroll, HR, facility management, and finance .