Waldorf Teachers.com - Waldorf Employment in Waldorf Schools

November 2021
OPERATIONS MANAGER

The Operations Manager (OM) provides leadership regarding personnel, facilities, programs and business matters. The OM is responsible for administrative success of the school.

Direct Reports:
▪ Office staff with respect to business matters
▪ On-site maintenance person
▪ After Care personnel
▪ Meal Program personnel
▪ School Traffic/ Crossing Guard personnel
▪ Janitorial staff

Reports to:
▪ Business Manager, Executive Director

Budget/Finance:
▪ Process and oversee AP, AR, reimbursements/disbursements, and payroll
▪ Prepare instructional minutes schedule and work with ED to create the school year calendar
▪ Meal Program financials
▪ After Care Program accounting

Community and Committees:
▪ Work closely with Business Manager, if any, to ensure sound fiscal practices and timely and accurate fiscal reporting
▪ Represent school in outside alliances, organizations, and events that require administrative and business expertise (SCOE, Resig, etc.)
▪ Attend quarterly online and in-person meetings for Business Managers as provided by CCSA, SCOE, Resig and other informational groups
▪ Coordinate parent volunteers and volunteer projects and events

Insurance:
▪ Oversee all insurance coverage, policies, reporting and implementation
▪ Work closely with insurance providers, such as Resig
▪ Lead all worker’s comp related situations
▪ Oversee risk management and insurance coverage at all levels of the organization

Reports:
• SUSD Annual Update (due November 1 every year)
• CalSAAS
• Resig reports
• Health and Safety Reports/Plans
• Civil Rights Report (in collaboration with other office staff, but lead the report)
• Assist Office Manager and School Secretary with other reports as necessary
Human Resources:
▪ Oversee delegated HR functions, including benefits
▪ Oversee, lead and track all required employee training, such as CPR/First Aid, Mandated Reporter, etc.
▪ Manage all HR paperwork for applicants, new employees and current employee
▪ Onboard new employees
▪ Track attendance, credentialing, fingerprinting, TB Test and other administrative requirements for all staff
▪ Maintain confidential personnel files
▪ Coordinate revisions of Employee Handbook

Facilities:
▪ Oversee facilities maintenance and organization
▪ Schedule and oversee all repairs; Maintain list of applicable vendors for facilities needs

General Oversight/Operations:
▪ Oversee IT infrastructure, computer maintenance/repairs for the school, Google Drive
▪ After Care Program policies, compliance and personnel
▪ Meal Program policies, compliance and personnel
▪ Parking lot traffic, crosswalk supervision and related personnel
▪ Oversee janitorial services and related personnel
▪ Oversee emergency preparedness plans and procedures including scheduling fire/lockdown/earthquake drills throughout the school year
▪ Maintain all safety and emergency supplies
▪ Responsible for safety of students, faculty, staff, and parents while on campus or at school activities
▪ Ensure that appropriate health and safety policies are in place and implemented appropriately
▪ Schedule regular/emergency maintenance as needed
▪ Maintain inventory of school assets
▪ Flexible in stepping in for recess duty, supervision of students, cleaning, etc when necessary
▪ Maintain good vendor relationships
▪ Respond to questions from the school community and the public related to responsibilities
▪ Oversee, revise and maintain Covid-related records, plans, dashboard, reporting and documents.

Work Schedule
• Full-Time: 230 work days, 10 holidays, 21 paid vacation days
• Hours: 8am – 4:30pm
• Exempt Management/Professional Position (not eligible for overtime pay)
• Flexibility to occasionally attend school board meeting, school event, classroom presentation in an evening

Compensation
• Full Time: $70,000
• Benefits: $1,150/mo towards employer-provided health insurance plan; Family dental coverage; Vision Plan; 401(a) 5% annual contribution

The Operations Manager must possess or meet the following standards:
• BA Degree
• A minimum of two years of human resources, facilities and reporting work in a school, government or business setting.
• Valid California Driver’s license and evidence of automobile insurance based on appropriate DMV regulations.
• California and Federal fingerprint clearance to work with school age students.
• Current TB clearance.
• Ability to lift and carry up to 30 pounds
• Visual acuity to read reports and numbers as part of the daily activities and sit for long periods of time.

Qualifications
• Possesses a high degree of accuracy, neatness and pride in his/her work and performance.
• Possesses a high degree of personal honesty and integrity.
• Possesses an effective and appropriate level of energy and resilience to perform the assigned tasks.
• Is able to communicate effectively in writing and orally with staff and work as a member of a team.
• Has the ability to operate a variety of office equipment in the daily performance of his/her work.
• Demonstrates the ability to work effectively with people of diverse backgrounds.
• Is able to differentiate between issues of a minor nature and those that require serious and timely attention.
• Possesses an appropriate sense of humor for working in a professional education setting with young students, parents, public and school staff.

Application:
• Send resume, cover letter and three recommendation letters (with contact information for the references) to Chris Topham, Executive Director at ctopham@sebastopolcharter.org.
• Selected applicants will be contacted for a phone interview.
• Selected applicants from phone interviews will be invited to interview in person at the school site.
• Offer letter must be signed.
• An employment agreement will be provided and all relevant paperwork must be completed before first day of work.
• Earliest start day is as soon as possible. Latest start date is January 3, 2022.
• Transition and mentoring will be provided by outgoing operations manager.